Phonemos User Guide

Plans and Features

Our price plans are simple:

  • Plan Team includes everything you are expecting from a modern and lean Wiki at a great price and without sacrificing the protection of your digital assets. We believe privacy & security must not be paid option, but included by default. This is a perfect entry level plan to start your journey and build traction in your team.

  • Plan Business recommended includes project & process management features plus all those features where Phonemos really shines by solving business problems many other tools just don’t seem to get right or out of the box. If you want to make use of the full power of Phonemos, this is our recommended plan.

  • Plan Enterprise adds advanced features that are relevant in certain enterprise contexts.

In addition, some selected features are available as a paid option.

Feature

Team

Business

Enterprise

Online Documentation

Structure your information into sites and topics

✅

✅

✅

Configurable menu bar

✅

✅

✅

Organization of the content in a tree structure

✅

✅

✅

Rich text editor for multilingual wiki pages

✅

✅

✅

Collaborative editing and live updates

✅

✅

✅

Dynamic content and embeddable widgets

✅

✅

✅

Embed videos and documents with Preview (Word, PDF)

✅

✅

✅

Page decorators

✅

✅

✅

Versioning and history

✅

✅

✅

Multi-lingual page versions

✅

✅

✅

Automatic translation of content (via deepl)

🚫

✅

✅

Manage file lists

✅

✅

✅

Manage external hyperlinks

✅

✅

✅

Personal note area

✅

✅

✅

AI, search and retrieval

Search & find content

✅

✅

✅

Index Word and PDF files for search

✅

✅

✅

Index OCR-based text recognition in embedded images for search

✅

✅

✅

AI-powered semantic search

✅

✅

✅

AI agent support: Model Context Protocol (MCP) server

✅

✅

✅

Integrate with your AI platform (Copilot, ChatGPT, Gemini, Mistral, ...)

✅

✅

✅

Professional editing and publishing

Embed diagrams (BPMN, UML, Archimate, Floorplans, Mockups, …)

✅

✅

✅

Math formula support

✅

✅

✅

Templates for pages and tree structures

✅

✅

✅

PDF export for single pages

✅

✅

✅

Word and PDF page tree export

✅

✅

✅

Word and PDF page tree export with custom templates (CI/CD)

🚫

✅

✅

Discussions: Comment pages and files with editor license

✅

✅

✅

Discussions: Comment pages and files with viewer license

🚫

✅

✅

Page publishing workflow

🚫

✅

✅

Publication of topics on the web / public portals

Option

Option

Option

Project & process coordination and teamwork

 

 

 

Simple task management

✅

✅

✅

Advanced task management with Kanban Coming soon

✅

✅

✅

Matrices for risks, ideas etc. Coming soon

🚫

✅

✅

Announcement channels

✅

✅

✅

Q&A / Discussion forums Coming soon

🚫

✅

✅

Metadata management, workflow & automation

Set labels

✅

✅

✅

Manage structured metadata

🚫

✅

✅

Workflows & automation Coming soon

🚫

✅

✅

Platform, migration & integrations

 

 

 

Landing page per site (URL) & custom URL

✅

✅

✅

Multi-lingual user interface

✅

✅

✅

Jira Software Integration

🚫

✅

✅

Youtrack Integration

🚫

✅

✅

Confluence Import

✅

✅

✅

User management & permissions

SSO with Entra ID/Azure AD, ADFS, Google… (OIDC/SAML)

✅

✅

✅

Passkey authentication support (FIDO2)

✅

✅

✅

Support for one time token logins via email

✅

✅

✅

User directory for other users

✅

✅

✅

Role based access control for groups or users

✅

✅

✅

Permission management with predefined roles

✅

✅

✅

Advanced permission management with customisable roles

🚫

✅

✅

Zones: Protected folders (and metadata domains)

🚫

✅

✅

Platform security & compliance

 

 

 

GDPR compliance

✅

✅

✅

Inapplicable US Cloud Act (no US providers)

✅

✅

✅

ISO/IEC 27001:2022 information security certification

✅

✅

✅

ISO/IEC 14001:2015 environmental standard certification

✅

✅

✅

ISO/IEC 9001:2015 quality management certification

✅

✅

✅

Service Level Agreement (SLA): 99.6% guaranteed system availability

✅

✅

✅

Service Level Agreement (SLA): 99.9% guaranteed system availability

🚫

✅

✅

Service Level Agreement (SLA): Guaranteed support team response time for incidents outside business hours 24h x 365 days

🚫

🚫

✅

Dedicated Keycloak-component

🚫

🚫

✅

Any data residency (on AWS)

🚫

🚫

✅

On premise hosting

✅

✅

✅